![]() ![]() There are a great many options for software that allows you to create and use legal, valid signatures on contracts or legal documents. ![]() In business, there are many documents that require a signature, whether the signee is an assistant or CEO. Interested in the best online fax services? Check out the services we recommend. These solutions can be attached to your office’s software to enable direct inbound and outbound faxing from users’ computers, easing the transition to paperless statements and digital signature tools. Use online fax services to avoid the print-then-fax process. This way, you can automate your company’s workflow, store paperless documents easily and implement digital signature tools from within the same platform. Connect their Microsoft Office account, or whatever other software you use, to the document management software you implement for both saving and retrieving files. Integrate with business operations.Įmployees should be able to file their original documents directly within the software they use to create your company’s documents. Additionally, ask your copier vendor (or a copier service) about setting up a digital scanner on the copier to integrate with an online faxing service. Work with your office copier vendor to make your copier and document scanner part of your paperless office. Modern shared copiers include a document scanner that is capable of scanning paper documents and then storing them in many digital storage and cloud computing systems. Your digital filing system can be more secure than paper because it can be accessed even in the event of a disaster and scanned documents uploaded to your paperless system cannot be accessed without a password. Switch from file cabinets to digital storage.Īs part of the switch, you’ll need to add networked disk storage capacity, backup systems and automated online backup and cloud computing systems. Learn more about some of the top options in our: Some applications offer a free evaluation periods so that you can find the right package for your business. The four below are representative of the best examples. Pricing starts at around $15 per user, per month. There are a variety of top document management solutions available. Evernote, for example, digitally organizes notes and tasks and archives them without the need to scan them first. Invest in modern document management software to replace filing cabinets. Going paperless optimizes space that would have otherwise been used for storage, fax machines and printers/copiers. That can curtail further the use of any printers that remain on employees’ desks. ![]() You can institute policies that restrict purchases of ink and toner for only approved devices. That also allows management to track usage and address abuses. In addition, enable logging and password access to make printing secure when it’s necessary. But if you remove them from desktops and replace them with centralized network printers relegated to dedicated areas within the office, you can limit their use. If printers are still easy to access by your team, they will continue to be used. Benefits should include easier filing and retrieval of scanned and sensitive documents via cloud storage and the ability to share them without relying on copying or scanning. The paperless process needs to be easy and deliver tangible benefits - save time, save effort and save the environment. Create written guidelines and operations they can follow to ensure a paperless office. They need clear instructions they can understand. Provide tools and training for staff.ĭon’t assume people will discover (and implement) ways of minimizing their paper usage. Here are a few easy steps to setting up a paperless office. Here’s how to go paperless.Įditor’s note: Looking for the right document management system for your business? Fill out the below questionnaire to have our vendor partners contact you about your needs. Tools like document management software, cloud storage and electronic invoicing platforms are also widely available now, which means that going paperless has never been easier or more accessible. It’s a great way to reduce your company’s impact on the environment and improve your office’s overall organization. There has never been a better time to go paperless. ![]()
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